• Must understand and apply Federal, State and local CA employment laws.
• Monitor and coordinate appropriate legal administrative assistant staffing ratios and workflow.
• Confer with attorneys, paralegals and legal administrative assistants regarding assignments, performance problems and need for additional training.
• Monitor and approve administrative overtime worked by legal administrative assistants.
• Manage all aspects of recruiting including posting positions to the Alston & Bird website, reviewing resumes, conducting & coordinating the interview process, processing background checks & references, testing, sending an offer letter and receiving final approval for hire.
• Generate new hire, departure and change notifications for all California offices.
• Coordinate & conduct New Hire Orientation for new hires for all California offices.
• Work with broader HR team on a wide variety of global HR initiatives and projects across multiple HR disciplines, including, but not limited to: compensation, diversity and inclusion, governance and policy, change management, talent management, performance management, HRIS, and acquisition integration.
• Works closely with the firm-wide Benefits Department in Atlanta to provide information to lawyers and staff in the California offices to ensure that benefit programs are administered in accordance with established procedure.
• Conduct exit interviews, as assigned, for administrative staff.
• Coordinate educational workshops with Director of Human Resources & Diversity, including dates, topics and the tracking of attendance.
• Manage the annual review process for the California offices.
• Attend HR department meetings.
• Recognize potential legal issues (e.g. sexual harassment, discrimination, termination) and discuss with appropriate resources for direction and guidance.
• Work closely with the firm-wide Administrative Officers, Directors and Managers to ensure that firm-wide practices and procedures are followed.
• Serve as a member of the Firm’s Executive Staff.
• Maintains all employee's employment records and files in an organized and accurate manner.
• Manages timekeeping activities for the office, including ensuring all timecards are approved, answering questions about timekeeping and coordinate with Payroll, as necessary.