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Job Number: 18113908133
Position Title: Office Administrator
Description:

Busy, small boutique medical malpractice defense firm in downtown Los Angeles is seeking a motivated, hands-on experienced law firm professional to manage all day-to-day operations. Duties include oversight and management of all support functions and staff, including human resources, accounting and finance, administrative policies and procedures, risk management, facilities management, and information systems. Position reports to Managing Partner. 

PRIMARY RESPONSIBILITIES:

Drafts annual budget, oversees reconciliation of account balances, and prepare monthly financial statements and reports.  Supervises accounting manager 

Oversees and manages human resources for staff and paralegals, including recruiting, hiring, supervision, development, evaluation, discipline and termination; maintains personnel records for all attorneys and staff

Promotes team work and inclusion.  Provides leadership, motivation and a positive presence

Conducts regular staff and paralegal meetings

Coordinates resolution of IT issues, troubleshooting onsite and escalating to vendor support

Oversees paperless records management system on ProLaw

Primary point of contact with bank, firm accountant, insurance and real estate brokers, building management, and firm vendors

Reviews and negotiates all vendor contracts, recommends improvements and enhancements

Administers firm employee benefits plans, oversees renewal and open enrollment

Prepares and files business and personal property taxes

Handles commercial insurance renewals

Reviews timesheets, supervises time off and overtime requests, administers payroll

Maintains the firm’s MCLE Multiple Activity Provider status

Handles professional organization membership renewals for the firm and attorneys

Ensures firm compliance with applicable federal, state, and local laws and updates postings and employee handbook as necessary

Oversees employee relations and resolution of employee grievances

Coordinates maintenance of physical facilities, furnishings, and equipment including office moves

Liaises with firm subtenants

Coordinates website updates, drafts copy, and prepares marketing materials

Attends and prepares agenda for quarterly Executive Committee meetings

Organizes firm events and meetings

Required Skills:

Three to five years of relevant law firm management experience.  Prefer candidates from small to medium sized law firms

High level interpersonal and communication skills

Experience in and knowledge of: administration, finance, human resources management, data and records management, and IT

Enjoy creative problem solving and troubleshooting issues that arise

Familiarity with HIPAA and HITECH compliance issues

Discretion and confidentiality

Attention to detail and organization

Flexibility and adaptability

Proactivity and ability to succeed in a fast-paced environment with competing priorities

Proficiency with cloud environments, Office 365, ProLaw, Power PDF, nQueue

Required Education:

Bachelor’s degree in business, communication, accounting, human resources or related field

Position Available: 01/01/2019
Date Posted: 01/01/2019
 
Contact Information: Marcia Wasserman
Email resume and salary requirements to: mwasserman@comprehensivemgmt.com
 
 

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